Sending of Final Evaluations
You are responsible for making 2 copies of the original evaluation forms and sending one copy to the Contextual Education office of your seminary by September 1 and the other copy directly to your synod.
In September following the year of internship, returning interns participate in a reflection event with members of the Contextual Learning staff. This event seeks to encourage interns to put some closure to the internship year and assess the meaning of the internship year so that it can inform the student's last year at seminary prior to ordination and call.
The seminary faculty, upon recommendation of the Contextual Leadership Initiative, determines whether or not the completed internship meets the requirements of the seminary and the church.
A successfully completed internship is a requirement for both graduation and ordination.
Usually an internship is considered a "Pass" when the supervising pastor recommends the student for ordination without reservation, and the internship committee agrees.
If the supervising pastor or internship committee identifies serious difficulties in ministry, i.e. the student remains unwilling to grow and learn or manifests inadequacy as a pastoral theologian or the student does not receive an unconditional recommendation from the supervising pastor or internship committee, a Contextual Learning Committee will be appointed to review the situation and make recommendations for addressing the identified issues. Additional supervised involvement in ministry may be necessary in order to meet expectations that will qualify a student for entering the approval process.
"The contextual education files are primarily records indicating the growth of students in ministerial competence and shall be kept in the Contextual Learning Office. These files contain statements, reports and material for the periodic review of the individual students. At significant points in the education of each student, she or he should review these files in the presence of a member of the Contextual Learning staff (e.g., after internship). Students are encouraged to enter into their files responses to any evaluations they question or challenge after sharing the same with a member of the Contextual Learning faculty."
The student's contextual education file remains in the Contextual Learning Office during the student's final year(s) at seminary. The files are treated as confidential and permission to share any of the material contained therein with persons outside the seminary community must be granted by the student in writing.
Students use the material in their contextual education file as they help to create dossiers for their synodical examinations.
Members of the seminary faculty have access to these files in order to respond to requests for information about or evaluation of a particular student. The Contextual Learning faculty has the right to designate other appropriate persons to examine a student's file for educational and approval purposes only (e.g. the Registrar, the Academic Dean, the student's faculty advisor). Anyone, other than the above, desiring access to the file must have the student's written permission.
At the conclusion of the student's seminary career, the student's file is made available to him or her. Student files not picked up by the student in accordance with procedures outlined by the Contextual Leadership Initiative office staff will be destroyed after three years.