Positions at Luther Seminary

Administrative and Staff Positions

Administrative and Staff Positions

Program Administrative Assistant and Teaching Congregations Coordinator
(6/5/2013)

Luther Seminary invites applications for a Program Administrative Assistant and Teaching Congregations Coordinator.  This position works to provide administrative support in all facets of the Contextual Learning (CL) curriculum and to CL faculty and staff, to provide leadership and coordination in the Teaching Congregations program, and to serve as the primary contact person for CL's over one hundred partner congregations.  Under general supervision of the Associate Director of Contextual Learning this position has internal working relationship with all Seminary departments and students as well as external relationship with ELCA pastors, congregations, synods, and churchwide offices; pastors and congregations (ELCA and other denominations) in the Teaching Congregations program; Clinical Pastoral Education centers and supervisors; Internship program; Quick Search; and retreat centers that host internship cluster meetings.

KEY RESPONSIBILITIES

Relationship Building

  • Provides hospitality for and engender trust among students and congregational leaders involved in CL programs through effective interpersonal communication.

Administration

  • Maintains paper and computer files
  • Coordinates payments to internal and external vendors, as well as the collection of internship and other event fees with the Business Office
  • Maintains the team's calendar of events/meetings
  • Coordinates logistics for events hosted by CL
  • Maintains office databases
  • Coordinates web communication
  • Oversees function of office equipment
  • Maintains supplies
  • Collects and distributes mail.

Programmatic

  • Interprets contextual learning requirements in conversations regarding Teaching Congregations with students, pastors, faculty, and staff
  • Manages process for course requirements, including tracking and completing Teaching Congregations and Clinical Pastoral Education reports required by the Registrar
  • Develops and maintains MyLutherNet course pages with Learning Design and Technology staff
  • Develops and maintains program literature, working with Communications Department to update as needed
  • Meets with prospective students to describe CL curriculum

The Ideal Candidate will have:

  • Commitment to Luther Seminary's Mission and Vision.
  • Minimum of Bachelor's degree in religion, communications, administration or other relevant area, together with significant work experience in a church or Christian institution.
  • Knowledge of ELCA(three expressions -- congregations, synods, and churchwide) necessary.
  • Work experience in higher education.
  • Strong computer skills (comfort with the internet and Microsoft applications Word and Excel; familiarity with Access helpful).
  • Strong written and verbal communications skills.
  • Welcoming presence and love of hospitality
  • Keen project management skills.
  • Administrative experience supporting multiple staff members in multiple locations.
  • Familiarity with other mainline Christian organizations helpful.
  • Interest in the education and formation of evangelical, public leaders.
  • Adaptability and resiliency in the face of change and a robust sense of humor

Luther Seminary supports your success at work and in life with a competitive compensation and benefits package.  Luther Seminary is committed to fostering diversity in its faculty, staff and students.  Come be a part of our engaging and innovative community!   Learn all about Luther Seminary at www.luthersem.edu. ; To apply, please forward your resume and cover letter to employment@luthersem.edu. ; Review of applications will begin immediately and continue until the position is filled.



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Report Writer
(5/30/2013)

Luther Seminary is seeking a flexible, innovative individual for the position of Report Writer in the Office of Seminary Relations.  This position provides technical and administrative support and reporting within the Seminary Relations and the Business Offices.  This individual will have responsibility for preparing reports, maintaining database integrity, serving as database/tech liaison with other Seminary departments, and for fulfilling data requests for prospecting, fundraising, communication and data analytics.  Under general supervision of the Director of the Sustaining Fund, this position has internal working relationships with the Office of Technology, the Office of Student Affairs, the Office of Communications, and Business Administration offices, as well as external relationships with Jenzabar, Target Analytics, and Lorton Data. 

Report Writer key responsibilities:

  • Create, process and maintain monthly reports, annual trending reports, benchmarking statistics, income statement reports, departmental budgets and revenue reports, board reports and ad-hoc reports as requested
  • Gain a comprehensive understanding of the Jenzabar EX database system and Bronto e-marketing software by using dynamically segmented queries
  • Develop effective methods to configure data in support for the overall goals of the department and institution
  • Develop and regularly update data management process for all areas of Seminary Relations
  • Fulfill all data requests and database needs in support of prospecting, fundraising, communication and data analytics efforts
  • Create queries for capital expenditures and departmental views of income statements and restricted gifts
  • Work within the development team to create and maintain data integrity standards, procedures and tests
  • Provide and assess specialized troubleshooting and coordinate technical support escalation as needed for departmental software systems
  • Identify and implement strategies to streamline processes
  • Other duties as requested by supervisor

The ideal candidate will have --

  • Commitment to Luther Seminary's Mission and Vision.
  • Associates degree or equivalent experience, Bachelor's degree preferred.
  • Working knowledge of software programs used by Luther Seminary including, but not limited to, Microsoft Office (Excel, Access, Word), SQL Server, and enterprise resource planning software
  • Knowledge of and/or experience working in a report writing software, such as Crystal Reports
  • Experience with ERP software strongly desired
  • Experience in managing donor databases desired, preferably in the Development department of a charitable organization
  • Help teams utilize their data including developing filtered reports, creating custom fields and generating donor/prospect lists
  • Ability to present complex data sets/information in simple, synthesized summaries
  • High level of organizational skills for both data management and process
  • Attention to detail and accuracy required
  • Good communication skills required
  • Ability to work from and build onto current procedures in place
    In addition,
  • Knowledge of the Evangelical Lutheran Church in America (ELCA) helpful
  • Familiarity with other mainline Christian organizations also helpful

Luther Seminary supports your success at work and in life with a competitive compensation and benefits package.  Luther Seminary is committed to fostering diversity in its faculty, staff and students.  Come be a part of our engaging and innovative community!   Learn all about Luther Seminary at www.luthersem.edu. ; To apply, please forward your resume and cover letter to employment@luthersem.edu. ; Review of applications will begin immediately and continue until the position is filled.



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Admissions Counselor
(4/1/2013)

Luther Seminary invites applications for an Admissions Counselor to support Luther Seminary's mission of "educating leaders for Christian communities" by recruiting gifted thinkers and promising leaders to the various degree programs offered at Luther.  By providing individual guidance and knowledgeable support to prospective students through the discernment and application process and by being a positive, passionate representative of Luther Seminary though the building of those relationships, the Admissions Counselor will successfully implement recruitment strategies to fulfill missional objectives.

KEY RESPONSIBILITIES:

Recruitment:

  • Serves as a member of the Admissions Team managing a recruitment portfolio (assigned by region, denomination, college/university, and/or academic program) to assist in achieving enrollment goals for the seminary.
  • Works with the Associate Director of Admissions and meets regularly with the Admissions staff to develop and evaluate recruitment plans and special projects plan and special projects in conjunction with office objectives, designed to aggressively identify, seek out, recruit, and matriculate new students.
  • Schedules, plans, budgets, implements, and represents the seminary at on-campus recruiting events, (i.e. college fairs, receptions, church conferences, regional information sessions, etc.) and off-campus events.
  • Journey with prospective student from inquiry development until enrollment by proactively conducting personal follow-up with prospective students through email and phone calls and visits.
  • Takes ownership of role in cultivating the right types of students and aids through the matriculation process.
  • Fosters a prospective student experience that supports their vocational discernment and generates excitement about Luther Seminary, promoting and encouraging campus visits for prospective students
  • Builds partnerships with internal stakeholders to promote the programs for which they are responsible as well as developing external partners with key influencers in the Evangelical Lutheran Church in America (ELCA) and alumni base, ecumenical partners, and various non-profit/ministry organizations and leaders.

Admissions:

  • Acts as a resource to potential students through phone, written, electronic, and face-to-face contact, presenting Luther Seminary's programs in a positive and professional manner while advising them about program specifications, admissions requirements, financial aid and scholarship information, residential and community life, and spiritual formation.
  • Publicly represents Luther Seminary in a variety of settings; occasionally asked to preach or speak at gatherings.
  • Executes necessary administrative tasks including the maintenance of admissions files, travel reports, tracking spending, data coding and other tasks as necessary.
  • Logs all student communication and maintains accurate notes and coding for tracking in database.
  • Gathers and reviews admissions applications for assigned students. Evaluates files for submission to the admission committee.

Other Duties/Responsibilities:

  • Represents admissions on various committees as needed (e.g., Distributed Learning Work Team, technology stakeholders group, faculty/staff campaign steering committee).
  • Partners with student affairs on assigned projects such as assisting in the transition process from incoming students to enrolled students and may include participation in orientation efforts.
  • Keep abreast of trends in theological education, in the life of the church and in educational administration.
  • Attend all scheduled supervisory meetings (weekly) and Academic Team meetings (as needed).
  • Perform other functions as necessary or as assigned.

THE IDEAL CANDIDATE:

  • Commitment to Luther Seminary's Mission and Vision.

Desired education and experience:

  • Bachelor's degree required. Master's degree preferred.
  • 1-3 years of sales/marketing, admissions/recruitment or non-profit/ministry experience preferred.

Desired knowledge, skills, and abilities:

Communication:

  • Excellent written and verbal communication skills.
  • Comfortable with public speaking/preaching.
  • Ability to articulate personal faith and sense of vocation.
  • Committed to growing their intercultural competency so as to provide appropriate welcome for students of all backgrounds.
  • Handle confidential information with the utmost tact and discretion.

Technology

  • Knowledge of Microsoft and Google environments, including Word, Excel, PowerPoint.
  • Familiarity with social media and web 2.0 marketing.
  • Knowledge of relationship management database preferred.

Business Acumen

  • Creative, innovative, and proactive.
  • Ability to accept and implement coaching and feedback.
  • Desire to exceed expectations. Strives for great, not good.
  • Ability to work in a team environment; and work independently with little or no supervision.
  • Ability to show initiative and follow clear direction; multi-task and manage multiple projects; handle frequent interruptions.
  • Ability to travel and work a varied schedule with flexible hours.
  • Knowledge of ELCA and vocational discernment helpful.
  • Familiarity with other Christian organizations also helpful.

TO APPLY:
Letters of application or nomination indicating interest and alignment with position requirements should be sent via e-mail to: employment@luthersem.edu

PLEASE NOTE:
Physical Demands: While performing the duties of the job, the employee is required to use hands and arms and talk or hear. The employee requires dexterity in using telephone, computer keyboard, mouse and calculator while seated at a desk. The employee is frequently required to stand, walk and sit. The employee may frequently move to interact with fellow employees and/or clients. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Communication Skills: While performing duties of the job, the employee is required to read and comprehend instructions, correspondence and memos. The employee requires the ability to write effective and detailed correspondence and to effectively present information both in one-on-one and small group situations.
Mental Demands: While performing duties of this job, the employee is required to deal with stress associated with a fast-paced work environment and multiple priorities/tasks. The employee will be required to make judgment decisions and adapt to changing work situations, grasp and apply new ideas, communicate with various personalities at all levels and have the ability to apply common sense understanding to carry out detailed instructions.
Work Environment: While performing duties of this job, the employee is required to work in a fast-paced office environment, and the noise level is usually moderate to loud.



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