Understanding your financial commitment
These guidelines are established by the Evangelical Lutheran Church in America. Your congregation is responsible for the following costs.
|Expenses for internship site||Payable to||Amount|
|Administrative Fee||Luther Seminary||$1,000|
|Travel Pool Fee||Luther Seminary||$500|
$1,800 1YR Full-time/$900 2YR Part-time
FICA is based on the total value of the stipend plus housing provided.
Based on approved expenses incurred in their work.
|Internship Cluster retreats
Registration for both the supervisor and intern.
Varies with location & length of event.
|Housing – Moving expenses
Only if unfurnished housing is provided. This is in addition to the travel pool amount paid to seminary.
|Housing and Utilities
Varies based on location and family size.
|Additional expenses to consider|
Required for all new supervisors, or if it has been more than 5 yrs since you last attended training at Luther Seminary.
|Luther Seminary||$250 registration fee + lodging|
|Supervisor Healthy Boundaries Workshop Required for all supervisors, or if it has been more than 5 yrs since you last attended a healthy boundaries workshop||Luther Seminary||$35|
|Off-Site Supervisor stipend We strongly recommend that sites hosting an intern with an off-site supervisor pay a monthly stipend of $200 to the supervisor, to cover travel and other expenses.||Supervisor||$200/month|
*June 1, 2020 start date or later
The site will provide a monthly, undesignated stipend of $1,600 per month for a one-year/full-time internship and $800 per month for a two-year/half-time (concurrent) internship.
*Please note the stipend will increase to $1,800 for all internships beginning after June 1, 2020.
*For geographically restricted internship sites, the following housing or a housing allowance requirements are waived.
Geographically Open internship Site
Student interns who are available to move to and live in a community away from their current home, and serve a congregational context in this community are participating in a geographically open internship. At this site, the congregation will provide adequate furnished housing and utilities (including internet) or an allowance to provide for both housing and utilities. Separate, private housing is expected.
The intern is not to be housed together with a parishioner.
If housing is not secured in advance by the congregation, the congregation will assist the intern in locating housing and will pay a monthly housing and utility allowance directly to the intern. If housing has been secured but is unfurnished or under-furnished, moving expenses between the internship site and the seminary will be provided by the congregation.
- Housing is considered taxable income.
- This additional moving expense is not covered by the travel pool fees paid to the seminary.
- Moving mileage is paid to the intern for travel to/from the internship site by the seminary.
- All moving costs are not covered.
- Alternative housing arrangements must be negotiated with the Contextual Learning office.
Geographically Restricted Internship Site
Interns who require living in their current community, but are experiencing an internship context other than where they may be currently serving, worshipping, working or volunteering, are participating in a geographically restricted internship.
Geographically restricted sites are arranged by the Contextual Learning office and the area denominational leadership offices.
- the commuting capacity of the student intern
- the fullness of learning desired for an internship
- the ministry patterns and schedule of the contextual learning site
Geographically restricted interns receive a stipend, but do not receive housing.
Business-related travel expenses are to be reimbursed to the intern at the IRS standard mileage rate or as a monthly car allowance.
The congregation will reimburse the intern for approved expenses incurred in his or her work.
Expenses for participation in cluster meetings by the intern and supervisor are the responsibility of the congregation.
New supervisors or supervisors who have not completed Supervisor training in the past 5 years are required to attend Luther Seminary’s Supervisor Training session prior to the start of internship. The registration fee ($250) is the responsibility of the congregation.
Supervisor Healthy Boundaries Workshop
New supervisors or supervisors who have not attended the Supervisor Healthy Boundaries Workshop in the past 5 years are required to attend prior to the start of internship. The fee of $25 is the responsibility of the congregation.
All stipends are subject to income tax and FICA. Since the intern is considered an employee of the congregation, the congregation is also subject to FICA. Income tax and FICA will also need to be paid on the housing allowance or fair-rental value of housing that is provided. Thus, the financial implication for a congregation hosting a full-time intern is the payment of 7-plus-percent per month FICA on the stipend and housing allowance. The congregation may assist the intern by paying the employee’s portion as well.
For additional tax information related to your internship, each intern, supervisor, and congregation are directed to seek specific tax advice from your own licensed accounting professional.
Payment of Fees to Seminary
Internship sites will receive a combined invoice for the Administrative fee of $1000.00 and the Travel Pool fee of $500.00, a total of $1500.00 in December or June (depending on the internship start date). Two-year internship sites will be billed $750.00/250.00 at the beginning of each internship year.
Sites are required to pay an intern travel pool fee of $500.00 as set by the ELCA. This supports the intern’s travel costs to the site and back to the seminary.
Each internship site pays $500.00 to Luther Seminary.
Sites are required to pay an administrative fee of $1000.00 as set by the ELCA.
Each internship site pays $1,000.00 to Luther Seminary.
- Any agreement regarding reimbursement of moving expenses to or from the site must be in writing with a copy provided to the Contextual Learning office. All negotiations should be completed before the student leaves for the site.
- If a congregation provides unfurnished housing, the student is entitled to some assistance in moving furniture and personal possessions. Normally this means the congregation will pay for the rental of a trailer or a truck. The student is responsible for negotiating this agreement with the congregation.
- If the congregation has provided furnished housing, the congregation bears no additional responsibility to assist with moving costs for furniture or other personal items.
Full-time and part-time interns will receive one day off per week and two weeks of paid vacation (including two weekends) per year. For a nine-month internship, the intern will receive one day off per week and 10 days of paid vacation (including one weekend).